Telecom Bretagne merged with Mines Nantes to form
IMT Atlantique on January 1st, 2017

MSc/ FAQ - Online application and upload issues

 

  1. I cannot reduce the size of my JPG files, or my image files are not in the JPG format (for example TIF or BMP). What should I do?
     
  2. I cannot reduce the size of my PDF files. What should I do?
     
  3. What does "syllabus" mean? What is the difference between a syllabus and a transcript of records? What kind of document must I upload?
     
  4. I do not have any syllabus available or the corresponding file size is greater than 2 MB and it is really impossible to reduce its size. What should I do?
     
  5. My transcripts of records consist of several pages, each page corresponds to a JPG file. The problem comes from your uploading system that accepts one file only for transcripts. How can I make a single file?
     
  6. My transcript of records consists of several PDF documents but your system accepts one file only. How can I merge these documents into one PDF file?
     
  7. Graduation is expected after application deadline but I wish to validate my online application. Is there any document I can upload instead?
     
  8. When are the admission results available? What about the admission letter?
     
  9. Is there a specific format for the recommendation letters? Can you provide a letter template?


O1. I cannot reduce the size of my JPG files, or my image files are not in the JPG format (for example TIF or BMP). What should I do?

In such cases Irfanview freeware can solve these problems quite easily. First make a copy of your original file and rename it. Open the file to be modified and select "Image" in the menu. Select "Resize/Resample" in order to reduce the number of pixels (generally 1024 horizontally is fine). Then save and select the JPG format (compression rate 80 to 90%). If the quality is not good enough, try again from the original file (this is the reason why the original document must be saved previously).

O2. I cannot reduce the size of my PDF files. What should I do?

The combination of Acrobat Reader and PDFCreator freeware is a key to solving this issue. Download and install PDFCreator which actually will become one of your printing options.
Open your PDF file using Acrobat Reader. Operate as if your wish to print your document and select PDFCreator in the printers list. In the PDFCreator "Properties" select "Advanced options", change the number of dots per inch (dpi) down to 150 and print. Choose a folder and give a new name to the file to be generated. Check the quality of the document and if not satisfactory, start again from the original file using a higher value, such as 300 dpi.

O3. What does "syllabus" mean? What is the difference between a syllabus and a transcript of records? What kind of document must I upload?

The syllabus is the programme of the course whereas the transcript of records is the list of the results (marks and grades) for each module.

Obviously, a detailled syllabus gives more information about the content of the modules than transcripts of records do.

A Bachelor's course syllabus is generally a document made up of several pages. Students have to upload a copy of the syllabus that can be obtained from their university studies office or from the university website. In all cases it has to be converted into pdf format (max. 2 MB).

O4. I do not have any syllabus available or the corresponding file size is greater than 2 MB and it is really impossible to reduce its size. What should I do?

In case the syllabus is not available or it is too big (for example, it is the size of a book), students have to prepare their own document that contains the list of the modules attended.

When module titles are not clear enough, students have to add some comments.  For example: "Electronics I", "Electronics II"", Electronics III" are acceptable on a transcript of records but NOT on a syllabus. On the other hand  "Electronics I: Power amplifiers", "Electronics II: Digital fundamentals," "Electronics III: Circuit design" is acceptable, but more details are recommended.

Giving the link of the corresponding webpage of your university is also appreciated.

O5. My transcripts of records consist of several pages, each page corresponds to a JPG file. The problem comes from your uploading system that accepts one file only for transcripts. How can I make a single file?

Different options can be used for the generation of one file that contains several images. The advantage of using a word processor such as Microsoft Office Word or  OpenOffice Writer (freeware) is that comments can be added easily if some explanations are necessary. Note that PDF conversion is included in OpenOffice Writer.

If your word processor does not included a PDF generation tool, installPDFCreator (freeware). For more information, see details in the Question/Answer about PDF files above.

Before using your word processor, make sure the sizes of your image files are not too big. If necessary reduce file size following Question/Answer about images above.

Create a new document and insert your images one by one (Insert > Image > From File). Save your document using ODT or DOC format in case you need it later. Then convert to PDF format either directly from the File menu if available or through the Print options that include PDFCreator.

The size of the final file must not exceed 2 MB. If the file is still oversized, reduce the individual image sizes once again and rebuild your document.

O6. My transcript of records consists of several PDF documents but your system accepts one file only. How can I merge these documents into one PDF file?

Your can use PDFCreator for this purpose:
- Open all the PDF files to be assembled (using  Acrobat Reader)
- For the first file, choose PDFCreator as your printer (in the File>Print menu) and Print
- In the PDFCreator dialog box, select "Wait - Collect"
- Open the second file and do the same as above until the last file
- The Print Monitor of the PDFCreator will display a list of all files which have to be highlighted (using Shift key and mouse)
- Go to the "Document" menu and select "Combine"
- In the same "Document" menu, select "Print"
- In the dialog box select "Save" in order to generate the final PDF file.

Make sure the resulting document size is less than 2 MB. If not, follow the instructions given in previous Question/Answer about PDF file size.

O7. Graduation is expected after application deadline but I wish to validate my online application. Is there any document I can upload instead?

When no Bachelor degree certificate is available at the time of application, you can either leave the corresponding file field empty or upload a document (written and signed by yourself or your university) certifying that you are a final-year undergraduate student and indicating the expected date of graduation.

The admission board considers applications based on the available transcripts of records (generally 3 years in that case) and decisions are then conditional.

Once you are awarded a Bachelor degree you must contact the admission office and you will be asked to send your official documents. Your final admission will be then confirmed and you will be able to start the visa application process.

O8. When are the admission results available? What about the admission letter?

Telecom Bretagne organizes several admission boards every 5 to 6 weeks from mid-November to early-May. Each candidate then receives a message containing the decision taken. The admission letter is issued only after the certified hard copy documents have been received and checked.

O9. Is there a specific format for the recommendation letters? Can you provide a letter template?

Professors are generally used to writing recommendation letters and there is no template provided in order to let them give free comments. However referees should outline students' academic results and compare them with their classmates (i.e. rankings such as top 5%, top 10% etc.) and also indicate students special abilities and qualities (i.e. teamworking, communication, personal skills etc.). These kind of comments are easier when professors were previously also project supervisors because their know their students better.

Note that sometimes letters of recommendation are confidential and 2 cases are possible:

  • Referees give them to you in sealed enveloppes.
    You must insert them in a stamped enveloppe addressed to:
                      
                             Telecom Bretagne    
    International Office  (MSc applications - Ms Anne Lescop)       
                                 CS 83818        
                          29238 BREST Cedex 3  -  France

  • (in case your mail service company do not accept P.O. Boxes, please visit our Hard Copy Document section)
                                                                   
  • Referees wish to send the recommendation letters directly to Telecom Bretagne.
    You must give them the adress above.

Reminder:

  • Referees' details must be indicated on letters:
     - Position or title (Head of Department, Director, Professor, Manager, etc.)
     - Postal adress, email address and phone.
  • Referres must sign the letters. Unsigned recommendation letters will be discarded.
  • At least one letter of recommendation must be written by one of your professors, the second one can also be issued by a professor or a corporate supervisor in a company (letter written by colleagues with an equivalent position are not accepted).
  • Institut Carnot Télécom & Société numérique
  • Télécom Bretagne Alumni
  • Université Bretagne Loire
  • Fondation Télécom
  • Institut Mines-Telecom
Technopole Brest-Iroise - CS 83818 - 29238 Brest Cedex 3 - France - Tel : 33 (0)2 29 00 11 11 - Fax : 33 (0)2 29 00 10 00